January 23, 2012

Renae Hutcherson

Paige Frerichs

Hananiah Wiggins

                                                Business Memo

o   Overall structure of the text

-Formal (professional), short and concise (not too wordy), separates the heading of the memo from the actual memo with a line, grammatically correct, Left-justified, single-spaced and paragraph form (not one long paragraph).

o   Language Use: Word choice/sentence choice/etc.

-No large words (simple words that are easy to understand with exceptions to certain business terms), minimum number of sentences per paragraph, sentences broken up by commas to make the idea clear (and not a run-on), written in first or second person (directly stated or one person speaking on behalf of the others).   

o   Style/Tone

-Friendly tone but still business-like at the same time, Settle (sentences are not wrote in all capital letters), Words that everyone can understand, and somewhat conversational.

o   Content

-Title, Heading (sender, receiver, date, and subject), important dates, company signature, organized, most important information first, factual, informative, and concise. 

o   Other Visual Aspects

-Company logos or symbols and bold print.

o   What technology/media can be used for this?

-Computers, letters, and/or company cellphones.

o   How do they cite items (if they do,,,)?

-Key contacts of the organization and certain citations that might be needed to back up certain statements.

o   Trajectory (How does this particular genre/text “go out in the world? What is the location of this genre generally? Who may see/handle it?

-A business memo goes out to its audience by computers, letters, or phones. The location of this genre is typically office setting. People who generally see/handle business memos are employers, employees, and mail handlers (a signature is put on certain letters once received).